Faster Delivery = Happy Users
Automated Process = Fewer Errors
Standards = Cost Reduction
Order Visibility = Confidence
Linking Systems = Efficiency
Today, the workplace is anywhere you want it to be.
Mobile devices primed for full productivity are proliferating. The rise of stylus-equipped devices and even fold-able phones show the trend is heating up.
The result? Users expect applications to work whether their preferred device is a phone, tablet or PC. In the past, mobile and desktop experiences were worlds apart. Today, providers like Adobe are delivering closer parity between desktop, browser and mobile apps.
There’s no better case-in-point than Adobe Acrobat Document Cloud (DC). Acrobat was once a tool for reading and printing digitized files. Today’s Acrobat DC proves that productivity needn’t deteriorate between desktop and mobile workflows.
We cover three key features that help Adobe Acrobat DC enable top productivity – no matter the device.
Some tasks won’t wait until you’re back at your desk.
For many “on-the-go” professionals, collaborating on time-sensitive documents from any location is non-negotiable. Adobe Acrobat DC now supports file sharing and collaboration across desktop, web, and mobile platforms.
To do this, the app allows conversion of PDFs to shareable links. Recipients can then open, view and comment on the files in-browser, on any device – with no sign-in or install. This keeps sharing PDFs as simple as with email attachments while adding better control. Users can also send personal invitations to review, comment and edit via the Share feature.
Acrobat DC also lets users make PDF links public to allow viewing and commenting by more than one user. This makes fast, efficient collaboration on business-critical documents easier than ever. Users no longer worry about chasing down responses, managing versions or consolidating feedback. Instead, the app gathers all the inputs in one place. Meanwhile, a centralized Home view within the Acrobat DC and Reader apps serves as a hub for all incoming and outgoing tasks.
Adobe has also introduced features for a friction-less experience on any device. For instance, iOS and Android versions of Adobe Reader allow users to open and view PDFs from a phone or tablet. An Acrobat Pro subscription lets users create and edit PDFs from mobile versions of Microsoft Word, PowerPoint and Excel. Pro subscribers can also annotate PDFs, change the text or add sticky notes and highlights from any device. The Acrobat Pro version also adds freehand drawing – an added benefit for stylus users.
For business decision-makers, a well-timed signature often makes all the difference.
To this end, Adobe has integrated Adobe Sign across desktop and mobile versions of Acrobat DC and Reader. This key feature allows users to convert PDFs into electronic forms. This allows others to fill-in and apply a digital signature from any device. Users can also scan and use paper forms with Adobe Scan and built-in device cameras.
Adobe Fill and Sign improves on its predecessor – the Send for Signature feature – in several key ways. The main improvement is the inclusion of artificial intelligence powered by Adobe Sensei. The tool automates form-field detection for common items such as text, check-marks, and radio buttons. It also incorporates auto-alignment for text. This ensures form entries match the size, font and justification of the fields – without user involvement. Sensei simplifies the form completion process on touchscreens by making text and character suggestions.
Once completed, forms receive certification from Adobe Sign, rendering entries “locked” and non-modifiable. Unlike Send for Signature, the new Adobe Fill and Sign allows the sender greater control over the process. Senders can add expiry dates, set reminders and include authentication steps. They can also track completion status for each form within the Acrobat DC Home view.
On the receiving end, Fill and Sign allows users to store auto-fill data for “drag and drop” form completion. Completing and saving files is fast and secure. It’s also supported across Acrobat DC and Reader versions for desktop, web and mobile.
Slowing down for security is a drag when you’re at max productivity.
Having to stop and look up passwords or complete authentication steps can be an unwelcome interruption. This is often true when shifting between desktop to mobile work modes.
To ensure a smoother transition between devices, Adobe has introduced single sign-on (SSO) for Acrobat DC and Reader. The feature allows users to access, open and use saved files without the need to enter a distinct password for each version.
For users, this means a more efficient login process that gets them working right away. For IT professionals, it means fewer helpdesk calls about forgotten passwords.
At the same time, CISOs and security admins can rest easier. Adobe’s SSO capabilities also ensure greater protection for sensitive corporate data on mobile devices. Adobe applies multi-layer protection for Acrobat DC desktop and mobile versions. Users gain secure access to files through government-grade public or private key cryptography. IT can apply standard application control, password policy and document management on any device from Adobe Admin Console. Adobe also partners with security leaders to guard against Advanced Persistent Threats (APTs).
It’s official. The power and flexibility of phones and tablets are blurring the lines between “primary” and “secondary” work devices. Adobe Acrobat DC now empowers users to handle business-critical tasks from any location and on any device – be it a phone, tablet or PC. These cross-device features make it a better time than ever to take advantage of an Adobe Document Cloud subscription. Softchoice will help you navigate the options available and select the best options for your productivity needs.
Want to learn how to make the move to Acrobat DC subscription? Talk to one of our licensing experts.