Contact Us

|

Careers

|

Change Locale
close

Behind the Scenes: Don’t Build A Policy From Scratch!

From the experts | Posted on October 15, 2012 by Lesley Morris

 

 

 

 

This is the fourth in a our series about how Softchoice is implementing BYOC. We hope you find the series interesting and look forward to your comments and thoughts on your own experiences.

Recently our team met to create our Softchoice BYOC Acceptable Use Policy that will be tied to this program. Not what you’d classify as a “fun” meeting. I’m pretty sure that there isn’t a person out there that likes writing out policies and it’s something that’s really hard to start. So hopefully this blog post can reduce the pain of your organization’s policy building meeting. Thanks to finding the right guidance from Gartner and InfoTech Research, our team was able to bang out a first draft in under an hour!

According to Gartner’s BYOC Checklist the major areas a policy needs to cover are:

  • Language to explain the employee’s responsibility to have a suitable machine available for company use at all times
  • Minimum specifications for hardware and OS
  • Who will pay – and how much – for hardware, software and third-party support
  • What is and isn’t supported by IT
  • Remote-access policies
  • Security policies
  • Levels of permissible data access
  • Safe storage of company data
  • What to do if the system is lost or stolen
  • What to do at termination of employment
  • Financial liabilities of enterprise and user
  • Data cleansing from notebook hard drive

These are things that can’t be decided by just an IT team. So it’s important to include in this meeting someone from your Finance department, HR department and the person in charge of security. So what was the secret to us getting the draft completed in under an hour? We used Info-Tech’s BYOC Acceptable Use Policy Template which had all the wording we required laid out for us, and all we had to do is insert “Softchoice Corporation” and then tweak some areas to fit they way we wanted to implement the program. The template policy had a lot more policies than the team thought it needed, so they ended up removing some of the rules. But overall, to have a starting point and all the wording laid out for our team to edit and tweak was a huge benefit. It also brought up some things that they hadn’t even thought about, which was great!

Do you have any policy tips to share? Any questions about our process? Sound off in the comments below.

Related Posts

7 Technologies That Make BYOD a Reality Let’s start with the obvious. There is no silver bullet, one-size-fits-all checklist for creating the perfect Bring Your Own Device strategy. Every organization is comp...
The Change You Need to Make to Attract and Retain Millennials From small start-ups to global corporations, business leaders are struggling to attract and (more importantly) retain millennial talent. A sizable portion of the discussio...
Top 3 Reasons Your Wireless Sucks “Our wireless sucks. I’m truly embarrassed, when my client asks for internet access in our boardroom. I’m constantly having to reconnect to the wireless. IT must not reali...

Related Articles

Culture | October 10, 2019 by Alex Macks

Softchoice’s co-op students are hired for their fresh ideas and wealth of knowledge they bring to our Softchoice teams. Ranjit Singh wrapped up his third consecutive co-op term with Softchoice in Summer 2019. He now works part-time as a .NET Developer while completing his last semester at Sheridan College in the Software Development and Network […]

Innovation Executive Forum | September 13, 2019 by Karen Bader

Enterprises today understand the requirement to combat slow and low end-user adoption, especially when the solutions are intended to transform the way people work, as with new communications and collaboration tools. For years, Softchoice has been offering end-to-end, turnkey adoption services, helping businesses across North America unlock more value, quickly, from their key collaboration investments. […]

Uncategorized | August 28, 2019 by Susana Byun

Here are your top 10 must-read Microsoft announcements from August 2019 curated by Softchoice: